Problems Of Records Management In Institute Of Management And Technology

Record management is the making use, control and disposition of records, so that the system works efficiently and economically.

Business organizations, government ministry, educational institutions and social institutions depend upon records for their existence. There are several problems that stand in the way of achieving an efficient and effective records management in institution of higher learning.

In view of this, the researcher decided to identify some of these problems of records management in institute of management and technology in Enugu state.

The main instrument of this study was questionnaire, administered on a sample size of one hundred and fifty respondents chosen from  these institutions. From the information gotten, the researcher concluded that given all other factors, the problems of records management in institution of higher learning are

Absence of well define records management policy or practice; the problems encountered in handling records or mails and inadequate storage space and equipment, the problems encountered in retrieval of disposal of records.

By these findings, the researcher gave some recommendations that may enhance records management practice and assets in offering solution to the above problems which are keeping of records retention policy of the institution by the institutions. Secondly, an efficient and effective records management department should be maintained so that records would be properly kept and handled. Also, inactive files or records should be kept in an inactive area or achieves as it costs less than keeping them among the active records. There should be periodic training and education for personnel in the records management unit of the institution. Records management personnel should made to have abroad background in business and a training information area to enable them cope with the expanding needs of business. Documents filing and records keeping should not be complex but done immediately actions are taken on them and finally, that should be adequate storage space and equipment where records should be stored.

Title page

Approval page

Dedication

Acknowledgement

Abstract 

Table of content

CHAPTER ONE

1.1 Background of the study

1.2 Statement of the problem

1.3 Purpose of the study

1.4 Significance of the study

1.5 Research questions

1.6 Scope of the study

CHAPTER TWO

2.0 LITERATURE REVIEW

2.1 An overview of records, management in institution of higher learning.

2.2 The problems of records management in institution of higher learning

2.3 Absence of well defined records management policy

2.4 Problems encountered in handling mails

2.5 Problems encountered in retrieval and disposal of records

2.6 Suggested solution to these problems

2.7 Summary of literature review

CHAPTER THREE

3.0 RESEARCH METHODOLOGY

3.1 Design of the study

3.2 Area of the study

3.3 Population of the study

3.4 Sample and sampling techniques

3.5 Instrument of data collection

3.6 Method of data collection

3.7 Method of data analysis.

CHAPTER FOUR

4.0 DATA PRESENTATION AND ANALYSIS

4.1 Analysis of data

CHAPTER FIVE

5.0 SUMMARY OF FINDINGS, CONCLUSION  AND RECOMMENDATIONS

5.1 Summary of findings

5.2 Conclusion

5.3 Recommendations

References

Appendix