1.0 INTRODUCTION
1.1 BACKGROUND OF THE STUDY
In order to carry out a meaningful research into the job prospects of secretaries, it may be necessary to attempt a definition of a secretary and the functions he/she is expected to perform. A secretary is someone who assists a top executive in the office by performing his/her secretarial duties, skillfully and who possesses the ability to relieve the executive of certain administrative tasks.
Also, Marshal (1973:2) defined secretary as an Assistant to the executive secretary as an assistant to the executive possessing mastery of office skills and ability to assume responsibility without direct supervision who displays initiative, exercises judgment and makes decision within the scope of her authority.
In the business organization, the secretary is a great asset to her boss, she is his personal organizer. She uses different typewriters, computers which are her tools in the office. She takes shorthand dictations and transcribes them to produce mailable letters. The secretary is generally the life-wire of any organization.
The secretary also performs the duties of using different filing systems to file documents,, arrangement and preparation of Board/Management meetings and prepare notices and Agenda of meetings. She also takes speeches in shorthand at conference, seminars and low courts. She also books appointments for the boss and takes care of his itinerary. The duties of the secretary is so enormous and vast that listing them will be inexhaustible.
These are various categories of secretaries in Business organization before the civil service reform of 1988 namely:
1. Confidential Secretary IV
2. Confidential Secretary III
3. Confidential Secretary II
4. Confidential Secretary I
5. Personal Secretary
(Principal Secretary Assistant Grades)
6. Personal Secretary Grade
(Principal Secretary 2)
7. Senior Personal Secretary
(Principal Secretary Assistant I)
8. Principal Personal Secretary
(Chief Secretary)
9. Bilingual Secretary
10. Verbation/Official Reports
However, the guidelines on the civil service reform of 1988 changed the titles as follows:
Old Titles New Titles
1. Principal Personal Secretary Chief Secretarial Assistant
2. Senior Personal Secretary Principal Secretariat Assistant I
3. Personal Secretary I Principal Secretarial Assistant I
4. Personal Secretary II Principal Secretarial Assistant III
5. Confidential Secretary I Principal Secretarial Assistant IV
6. Confidential Secretary II Senior Secretarial Assistant
7. Confidential Secretary III Secretarial Assistant I
8. Confidential Secretary IV Secretarial Assistant II
Though secretaries job titles have been harmononized, they do not reach the same position in rank with their bosses because they are subordinates to their bosses.
Disclaimer: Note this academic material is intended as a guide for your academic research work. Do not copy word for word. Note: For Computer or Programming related works, some works might not contain source codes
CITE THIS WORK
(2014, 12). The Job Prospects Of Secretaries In Business Organsiations... ProjectStoc.com. Retrieved 12, 2014, from https://projectstoc.com/read/5870/the-job-prospects-of-secretaries-in-business-organsiations-6363
"The Job Prospects Of Secretaries In Business Organsiations.." ProjectStoc.com. 12 2014. 2014. 12 2014 <https://projectstoc.com/read/5870/the-job-prospects-of-secretaries-in-business-organsiations-6363>.
"The Job Prospects Of Secretaries In Business Organsiations..." ProjectStoc.com. ProjectStoc.com, 12 2014. Web. 12 2014. <https://projectstoc.com/read/5870/the-job-prospects-of-secretaries-in-business-organsiations-6363>.
"The Job Prospects Of Secretaries In Business Organsiations..." ProjectStoc.com. 12, 2014. Accessed 12, 2014. https://projectstoc.com/read/5870/the-job-prospects-of-secretaries-in-business-organsiations-6363.
- Related Works
- The Impact Of Internet On Secretarial Profession
- The Strategies For Improving The Functionalities Of In-service Training Of Secretaries In Modern Business Organization In Enugu State
- An Investigation Into The Causes Of Students Poor Attitude Towards The Study Of Secretarial Administration In Tertiary Insitutions In Enugu State
- The Relevance Of Industrial Work Experince To Secretarial Students (a Case Study Of The Department Of Secrtarial Studies Imt Enugu
- The Demand For Secretarial Service: Its Prospects And Problems
- Modern Office Technology And The Secretary’s Productivity In Private Business Organisations
- The Impact Of The Introduction Of The Computer On The Secretarial Profession (a Case Study Of Selected Banks In Enugu Metropolis)
- The Impact Of The Internet On Secretarial Studies In Selected Business Organisations In Enugu Metropolis
- Staff Disengagement And Its Effect On The Morale Of Workers A Case Study Of Federal, Radio Corporation Of Nigeria, Enugu
- An Analysis Of The Performanances Of Moderm Secretaries In Ibeto Group Of Companies Nnewi