1.0 INTRODUCTION
1.1 BACKGROUND OF THE STUDY
In order to carry out a meaningful research into the job prospects of secretaries, it may be necessary to attempt a definition of a secretary and the functions he/she is expected to perform. A secretary is someone who assists a top executive in the office by performing his/her secretarial duties, skillfully and who possesses the ability to relieve the executive of certain administrative tasks.
Also, Marshal (1973:2) defined secretary as an Assistant to the executive secretary as an assistant to the executive possessing mastery of office skills and ability to assume responsibility without direct supervision who displays initiative, exercises judgment and makes decision within the scope of her authority.
In the business organization, the secretary is a great asset to her boss, she is his personal organizer. She uses different typewriters, computers which are her tools in the office. She takes shorthand dictations and transcribes them to produce mailable letters. The secretary is generally the life-wire of any organization.
The secretary also performs the duties of using different filing systems to file documents,, arrangement and preparation of Board/Management meetings and prepare notices and Agenda of meetings. She also takes speeches in shorthand at conference, seminars and low courts. She also books appointments for the boss and takes care of his itinerary. The duties of the secretary is so enormous and vast that listing them will be inexhaustible.
These are various categories of secretaries in Business organization before the civil service reform of 1988 namely:
1. Confidential Secretary IV
2. Confidential Secretary III
3. Confidential Secretary II
4. Confidential Secretary I
5. Personal Secretary
(Principal Secretary Assistant Grades)
6. Personal Secretary Grade
(Principal Secretary 2)
7. Senior Personal Secretary
(Principal Secretary Assistant I)
8. Principal Personal Secretary
(Chief Secretary)
9. Bilingual Secretary
10. Verbation/Official Reports
However, the guidelines on the civil service reform of 1988 changed the titles as follows:
Old Titles New Titles
1. Principal Personal Secretary Chief Secretarial Assistant
2. Senior Personal Secretary Principal Secretariat Assistant I
3. Personal Secretary I Principal Secretarial Assistant I
4. Personal Secretary II Principal Secretarial Assistant III
5. Confidential Secretary I Principal Secretarial Assistant IV
6. Confidential Secretary II Senior Secretarial Assistant
7. Confidential Secretary III Secretarial Assistant I
8. Confidential Secretary IV Secretarial Assistant II
Though secretaries job titles have been harmononized, they do not reach the same position in rank with their bosses because they are subordinates to their bosses.
Disclaimer: Note this academic material is intended as a guide for your academic research work. Do not copy word for word. Note: For Computer or Programming related works, some works might not contain source codes
CITE THIS WORK
(2014, 12). The Job Prospects Of Secretaries In Business Organsiations... ProjectStoc.com. Retrieved 12, 2014, from https://projectstoc.com/read/5870/the-job-prospects-of-secretaries-in-business-organsiations-6363
"The Job Prospects Of Secretaries In Business Organsiations.." ProjectStoc.com. 12 2014. 2014. 12 2014 <https://projectstoc.com/read/5870/the-job-prospects-of-secretaries-in-business-organsiations-6363>.
"The Job Prospects Of Secretaries In Business Organsiations..." ProjectStoc.com. ProjectStoc.com, 12 2014. Web. 12 2014. <https://projectstoc.com/read/5870/the-job-prospects-of-secretaries-in-business-organsiations-6363>.
"The Job Prospects Of Secretaries In Business Organsiations..." ProjectStoc.com. 12, 2014. Accessed 12, 2014. https://projectstoc.com/read/5870/the-job-prospects-of-secretaries-in-business-organsiations-6363.
- Related Works
- The Effects Of Poor Office Environment On The Secretary’s Job Performance. A Case Study Of The I.m.t Enugu
- Staff Disengagement And Its Effect On The Morale Of Workers A Case Study Of Federal, Radio Corporation Of Nigeria, Enugu
- A Survey Of The Unemployment Problems Amongst Graduates Of Institution Of Higher Learning In Enugu Urban
- The Challenges And Prospects Of Secretarial Profession In This Modern Technological Era. (a Case Study Of Selected Establishments In Enugu State)
- The Effect Of Job Design On Secretarial Perfoprmance
- An Investigation Into The Causes Of Students Poor Attitude Towards The Study Of Secretarial Administration In Tertiary Insitutions In Enugu State
- The Challenges Of Word Processing To Secretaries In Some Elected Financial Institutions In Enugu State
- An Investigation Into The Problems Of Time Management To The Performance Secretaries A Case Study Of Selected Federal Government Owned Establishments In Enugu Metropolis
- A Survey Of Employment Opportunities For Secretaries In Parastatals In Enugu Urban (a Case Study Of Nigerian National Petroleum Corporation (nnpc) Enugu)
- A Survey Of The Problems Of Some Private Business Schools In Enugu Urban A Case Study Of Modern Ideal College Abakpa Nike Enugu, And Immaculate Commercial School At Ochi Street, Achara Lay-out, Enugu